• Planning and Zoning Administrator

    Posted: 07/05/2020

    Position Summary
    Responsible for performing planning and zoning administration and front counter operations of the Building Services Department. Serves as staff liaison to and prepares agendas for Planning Commission and the Zoning Board of Appeals and is the primary contact responsible for responding to the public regarding the City of South Haven zoning, municipal and building code policies and procedures.
    Position Description
    Essential Duties and Responsibilities
    Responsibilities include administration of the City’s Zoning Ordinance and Master Plan; preparation of professional planning reviews; presentation of planning reviews to the Planning Commission and City Council; preparation of planning studies, ordinance amendments and other written reports and frequent interaction with the public.

    The Planning and Zoning Administrator serves as the initial public contact at the front counter, providing information to the public and explaining procedures and requirements regarding the permit process; accepts plans for building permits and zoning applications and verifies the accuracy and completeness of information, reviews plans for zoning compliance as well as issuing over-the-counter permits, calculating fees, and performing related duties as assigned. Handles municipal code enforcement through a code enforcement officer and self-initiates action were warranted. Responds to code violations and follows through on legal actions expeditiously. The position is also the staff contact for the Construction Board of Appeals and manages dangerous building enforcement.

    Additional duties:
    • Review, amend and maintain the Zoning Code with expert assistance.
    • Review and recommend amendments to the Master Plan.
    • Prepare the agenda for Planning Commission meetings.
    • Provide comprehensive reports and recommendations for the Planning Commission.
    • Write zoning ordinance and municipal code review for zoning applications.
    • Attend Planning Commission meetings in a role of staff support.
    • Maintain proper public hearing procedures and Open Meetings Act requirements.
    • Inspect development sites for compliance with terms of zoning approval.
    • Prepare the agenda for Zoning Board of Appeals meetings.
    • Prepare findings of fact and zoning code analysis.
    • Attend Zoning Board of Appeals meetings in a role of staff support.
    • Prepare the agenda for Construction Board of Appeals meetings.
    • Prepare findings of fact and zoning/building/other applicable code analysis.
    • Attend Construction Board of Appeals meetings in a role of staff support.
    • Oversee and administer the building permitting and inspection program.
    • Prepare license agreements for various uses located on rights of way.
    • Weekly inspection tours of the city looking for violations of the zoning, building and municipal codes, followed by pro-active, progressive code compliance procedures.
    • Attend City Council meetings as required.
    • Other duties as assigned.

    Minimum Qualifications
    Education and Experience:
    • Bachelor's degree in Urban Planning or equivalent in a related field and a minimum of one year of experience in a municipal planning department is required.
    • Master's degree in urban planning or related field is preferred

    Knowledge, Skills and Abilities
    • Site plan review experience is preferred

    Licensing and Certification
    AICP designation is preferred. Valid State of Michigan driver's license is required.

    Tools and Equipment Used
    Desktop computer utilizing various programs including Microsoft Suite and BS&A.

    Physical Demands
    Physical ability to frequently sit in one position for extended periods of time. Required to spend long periods of time using a computer, typing and/or using a computer mouse. Must be able to operate a motor vehicle. May require frequent walking in order to do inspections and site visits.

    Work Environment
    The City of South Haven is a drug-free workplace.

    Normal office environment with little discomfort due to noise, dirt, dust, and the like. Will spend time conducting offsite inspections and site visits which may include visiting locations that are dusty or noisy.

    The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.